Introduction
We have 80+ health and safety dashboard templates in Excel for you to impress your boss and take absolute control of your job as a safety practitioner. If you want to learn all about our solutions, we highly recommend you to read the essence of each template, take a deep dive into the videos and click on the download button. We hope you enjoy our content. I’m Sel💫 and you’re welcome to SHEQXEL.
Audit Program
An audit program is extremely important if you want to demonstrate how you plan to audit the various processes of your business functions under defined audit scope. You can plan audits for an entire year. Without an adequate program to plan your audits, your organization would easily miss the weak signals that could easily result in undesirable events. SHEQXEL Audit Program gives adequate control in planning and scheduling audits of business processes for a year, according to an audit criteria, checklist, and scope for proper execution. Users are able to generate adequate reports on how they are progressing with their audits over the timeframe.
Corrective and Preventive Action Tracker
To ensure continuous improvement of the health and safety management system, identifying nonconformance and analyzing their root causes for corrective and preventive actions (CAPA) play a pivotal role. Nonconformance is usually identified through Safety Monitoring or Assurance Activities such as safety audits, workplace inspections, and the like. SHEQXEL Corrective and Preventive Action Tracker provides the best template for logging all Nonconformance and Corrective and Preventive Actions (CAPAs) for effective corrective action tracking and preventive action tracking.
Training Matrix
This is a great tool for maintaining a schedule of training programs for your entire workforce. After having identified the training needs of employees, you need a system for tracking all the courses or programs each staff has been marked to complete to enhance their competence and to comply with your management system requirements, industry training requirements, and client-specific training requirements. SHEQXEL Training Matrix makes this simple. It automatically estimates the percentage level of training for all programs, automatically updates the overall % training completion of your entire workforce, and automatically provides an update on % outstanding training not yet completed.
HSE Incident Trend Analysis Tool
After recording your workplace incidents, you need to analyze them to establish the trend for proactive interventions. Our Incident Trend Analysis Tool is a simple tool for all SMEs who cannot afford proprietary systems for analyzing incidents. This tool enables users to not only record incidents in the most relevant structure but enables them to perform trend analysis, taking into account common work activities, types of employees involved, common underlying factors, locations to know where incidents most occur, etc. in the simplest approach. The data can then be presented on an Incident Timeline which can be printed out and displayed on noticeboards to communicate to all stakeholders. The Incident Timeline feature gives a visual appeal to workers to align and participate in safety programs to ensure the goal of zero workplace accidents can be achieved every month. This tool can also be helpful in the easy prediction of potential occurrences based on the trends for proactive timely interventions.
HSE Incident Cost Calculator
Do you want to calculate the cost of workplace incidents? That is highly recommended if you want to determine the impact of an incident and the magnitude of action to take in response to an incident, especially if you need to make a strong business case to get buy-in from top management on your short-term and long-term corrective and preventive actions. Also to determine the level of investigation and the right amount of resources for it, you need to estimate the cost of the incident. This template is designed for determining, calculating, and analyzing costs of incidents to establish a strong case about the importance of investing in health and safety and taking action to remedy the lapses and preventing incidents from reoccurring.
ISO 45001 Auditing Tool
The ISO 45001:2018 health and safety management system is audited with an ISO 45001 Audit Checklist. There are many ISO 45001 audit checklists on the web but not very intuitive and lacks adequate system of estimating audit scores and reporting audit performance. Are you looking for the best auditing tool for your health and safety management system? ISO 45001 Auditing Tool is a turnkey template with precise audit questions on all the relevant clauses and sub-clauses of the ISO 45001 standard for effective auditing of health and safety management systems with a great graphical representation of audit performance.
ISO 9001 Auditing Tool
The ISO 9001:2015 Quality Management System is a unique type of quality management system hence requires a unique ISO 9001:2015 Auditing Checklist to audit the quality management system per the ISO standard. That is separate from the IATF 16949:2016 Quality Management System. ISO 9001 Auditing Tool is a turnkey template with precise audit questions on all the relevant clauses and sub-clauses of the ISO 9001 standard for effective auditing of the Quality Management System with a great graphical representation of audit performance.
ISO 14001 Auditing Tool
The ISO 14001:2015 environmental management system is audited with an ISO 14001 Audit Checklist. There are many audit checklists on the web but not very exceptional. Are you looking for the best auditing tool for your environmental management system? ISO 14001 Auditing Tool is a turnkey template with precise audit questions on all the relevant clauses and sub-clauses of the ISO 45001 standard for effective auditing of Environmental Management System with a great graphical representation of audit performance.
ISO Integrated Management System Auditing Tool
Are you looking for a simple and effective auditing tool for your Integrated Management System? This auditing tool is a turnkey tool with precise audit questions for auditing all the relevant elements of an Integrated Management System (IMS) as per ISO 45001: 2018, ISO 14001: 2015, and ISO 9001: 2015 with a great graphical representation of the audit performance.
Advanced Health and Safety Auditing Tool
Not all management systems conform to the ISO standard in terms of the higher-level structure, and again, not all are basic, yet they need to be audited to ensure they remain robust. That is why we have developed a comprehensive and effective auditing tool to audit an advanced health and safety management system. This Advanced Health and Safety Auditing Tool is a turnkey template with comprehensive audit questions to audit all the relevant elements of a Health and Safety Management System (HSMS) with a great graphical representation of the audit performance.
Basic Safety Auditing Tool
Again, not all organizations have advanced management systems, yet they need a robust management system to effectively control risk. That’s why we created a basic auditing tool basically because you want to audit a low-risk company with a very basic management system. SHEQXEL Basic Safety Auditing Tool is the template you need if you want a concise tool with precise audit questions to audit all the relevant elements of a safety management system such as management leadership, worker participation, hazard identification and risk assessment, hazard prevention and control, training and awareness, evaluation and improvement, and contractor management to produce a graphical representation of audit performance.
Road Transport Safety Auditing Tool
If you are responsible for drivers and workplace vehicles then taking the opportunity this festive season to audit your road transport management system will make a big difference in preventing road traffic crashes during this season. Road Transport Safety Auditing Tool is a turnkey template with precise audit questions to audit all the relevant elements of a Road Transport Safety Management System (RTSMS) with a great graphical representation of the audit performance.
Supplier Quality Evaluation Tool
Organizations need vendors that are committed to quality service delivery to guarantee the value that can bring to their business. To properly select quality vendors they must properly be qualified through an audit of their quality management system according to acceptable quality audit criteria to establish their performance. Supplier Quality Evaluation Tool is a turnkey template with precise quality audit questions for evaluating suppliers’ quality management system to generate reports on their performance.
Customer Complaints Log
A customer complaint is an important quality indicator for determining the quality of service delivery. Your ability to identify and correct customer complaints will go a long way to determine the success of your business through customer retention. SHEQXEL Customer Complaints Log is a simple template for recording complaints from customers for quick evaluation and implementation of corrective actions to retain customers and improve the quality of service.
How about logging all your workplace inspections on a unique template to have an overview of how you track and execute the various inspections that are under your control? An inspection schedule is a simple template for scheduling, logging, and reporting inspection performance. Users can effectively track their inspection schedules and performance using this template.
So it is very important to demonstrate how you plan to audit your vendors to exert control over your externally provided services. Vendors can easily introduce risk to your operations either through Unsafe Risk Takers (URT), poor quality materials, defective inputs to your production line resulting in nonconforming outputs, and workplace accidents. SHEQXEL Vendor Audit Schedule is a simple template for scheduling, logging, reporting, and ranking suppliers based on their audit performance to ensure only safe and approved vendors are utilized for any external service.
To have control of your emergency preparedness, you need to plan for your foreseeable emergencies and prepare for them with relevant exercises while maintaining evidence of their execution, and tracking any corrective and preventive actions arising thereof to ensure continual improvement. This Drill Matrix is a simple template for scheduling, executing, logging emergency drills, and reporting on drill performance to ensure adequate emergency preparedness and response. Users can effectively report on their emergency preparedness and effectively track CAPAs using this template.
SHEQXEL Safety Stock Monitoring Tool is a specialized tool for effective recording, tracking, and monitoring stock of Safety Equipment at the workplace. Key features include using SKU or Unique Product Codes to vary the various types of safety products in stock for effective tracking purposes, updates on exact stock position “As You Go”, setting and monitoring of reorder levels for each Safety Item with visual notifications to prevent Stock-Out. Users can have a full overview of stock movement i.e. In-flow and Out-flow for each Safety Item over any given period. A good feature is that users can record their physical counts and identify any variances between physical stock and book stock with a graphical display. This tool has dynamic graphical displays of all stock movements on a Dashboard. SHEQXEL Safety Stock is your tool if you need an Inventory Management System for your Safety Items such as PPE, Emergency Equipment, Safety Signs and Signages, Barrier Tapes, Gas Monitors, and virtually all Safety Items you keep as inventory.
Maintaining a safe and secured workplace begins with hazard identification and risk assessment and effective follow-up on controls. The entire process can be captured on a risk register and then reviewed regularly to account for changes in risk factors such as new hazards, new employees, new equipment, etc. to ensure that controls continue to remain effective. The risk management tool makes all of the above possible in the most user-friendly way. This tool will help you to keep a register of hazards and risks at the workplace (or related to your projects) and also effectively follow up on the controls using the risk control tracker feature to ensure that risks are reduced to As Low levels As Reasonably Practicable (ALARP)
Daily Action Tracker
Do you need a template to track actions from your HSE meetings? Do you want to ensure effective follow-up of your daily actions as an HSE professional? Then try this! Daily Action Tracker is a simple template for tracking daily actions related to health and safety meetings for effective follow-up and closure. This template is designed to capture dates, agenda items, area item is related to, actions to be completed, action originator, action owner executing the action, contact person, task priority in terms of high, medium, and low, progress update for users to update daily on progress made, action deadline, next follow up, days due and action status in terms of open or closed. The Daily Action Tracker is the source data for all the reports.
Equipment Maintenance Tracker
Do you need a template to track maintenance of your workplace equipment? Are you in charge of follow-up on maintenance programs for equipment at your workplace? Then try this! Equipment Maintenance Tracker is a turnkey template for setting maintenance programs and following up on maintenance schedules and actions to ensure that equipment continually remains in good service and without risk to the safety of users
HSE Budgeting Tool
Do you need a template to set your budget and track your HSE expenditures to drive your HSE activities? Are you an HSE Manager in charge of planning for budgetary allocation for your department? Then try this! HSE Budgeting Tool is a turnkey template for planning and setting HSE budget and tracking daily HSE expenditures to ensure that HSE priorities and activities are within budgeted cost and in sync with the overall corporate HSE strategy.
COVID-19 Daily Screening Tool
Do you need a template to maintain a robust screening program at your workplace? Are you in charge of COVID-19 screening at your workplace? Then try this! COVID-19 Daily Screening Tool is a turnkey template for recording daily temperature readings and symptoms of employees for early detection, isolation, and testing of any suspected COVID-19 infected workers. This includes checking for FEVER, dry cough, headaches, chest pains, difficulty breathing, runny nose, diarrhea together with a travel history and contact with COVID-19 infected persons. The purpose is to immediately detect and isolate and report to a doctor for further testing.
COVID-19 Daily Screening Tool
In the trying times of the COVID-19 Pandemic, employers were making efforts to ensure that sick employees did not come to work. The WHO identified FEVER as one of the symptoms, which is temperature measured at 100.4 F or 38 C or greater. Checking temperature is permissible but not determinative of COVID-19 since fever can be associated with other sicknesses, although, it provides a good ground for sending sick workers home. Are you in charge of temperature testing of employees? COVID-19 Body Temperature Log is a simple template for logging daily body temperature values of workers as part of the proactive measures for early detection of symptoms and preventing the spread of COVID-19 at the workplace. The template is designed to log temperature reading readings from any infrared digital thermometer gun for easy analysis of the temperature trends and to use as a trigger for sending sick workers home to avoid potential COVID-19 infection.
BBS Participation Dashboard Template I
SHEQXEL BBS Participation Dashboard Template I is a simple template for quick recording of daily personnel on-site and daily observation cards for quick determination of an organization’s behavior-based safety program participation rate. The template is designed to record card participation for 4 sites. Users are free to remove 3 sites to keep it simple for a single site. This tool is an extract from the SHEQXEL HSE Performance Monitoring Tool.
BBS Participation Dashboard Template II
SHEQXEL BBS Participation Dashboard Template II is a simple template for quick recording of daily personnel on-site and daily observation cards for quick determination of an organization’s behavior-based safety program participation rate. The template is designed to record card participation for 4 sites. Users are free to remove 3 sites to keep it simple for a single site. This tool is an extract from the SHEQXEL HSE Performance Monitoring Tool.
Workplace Inspection Dashboard Template
SHEQXEL Workplace Inspection Dashboard Template is a simple template for recording the number of inspections with a graphical display of actual trends against yearly targets for 3 sites. This template is an extract from the SHEQXEL Performance Monitoring Tool which has over 40 proactive KPIs. As an extract, there is no effort required in updating data hence very useful for showing quick inspection trends.
KPI Dashboard Template
SHEQXEL KPI Dashboard Template is a simple template designed for users to record their KPIs and visualize progress made against set targets and with trend lines for users to view their KPI trends. Users can provide their own KPIs and edit to account for only 5 KPIs.
Progress Chart Widgets
SHEQXEL Progress Chart Widgets is a set of 5 simple templates designed for recording KPIs and visualizing progress made toward set targets. The widgets can be edited by users to account for only 4 KPIs.
HSE Monitoring KPI Template
SHEQXEL Monitoring KPI Template is a simple template for recording and analyzing proactive monitoring KPIs. This template is designed to capture only four proactive monitoring KPIs such as safety inspections, safety walkthroughs, hazard hunts, and stop the jobs at the workplace. This template is an extract from the SHEQXEL Performance Monitoring Tool which has over 40 proactive KPIs. As an extract, there is no effort required inputting data hence very useful for showing quick trends of the 4 KPIs
HSE Performance Monitoring Tool – Manager Version
HSE Performance Monitoring Tool – Manager Version is designed to build a database of KPIs to generate reports on 11 amazing dashboards while it keeps all HSE statistics up to date. The tool can help you to demonstrate how you monitor your HSE management system, measure your HSE performance and report on the KPIs to your stakeholders such as top management, employees, regulatory bodies, and clients. An exciting feature of this tool is that, it has a Monthly HSE Report Template which automatically populates and generates monthly reports with just “A Click”, and what is unique about the Manager Version is that, it exclusively allows only monthly data entries, hence best for HSE Professionals who have a lot on their plate and want to relieve themselves of the daily admin burden of generating reports.
HSE Performance Monitoring Tool – Officer Version
Just like the Manager Version, the Officer Version is a good tool for HSE data analysis and performance reporting. However, unlike the Manager Version that supports monthly data entries, the Officer Version only supports daily data entries, hence users can generate daily, monthly, quarterly, and year performance reports. Given the daily admin burden, the tool is ideal for HSE Professionals who want to keep a close eye on their KPIs. The tool has a Daily HSE Report Template which can be used to generate daily reports with just “A Click”. Also, just like the Manager Version, it analyzes over 40 leading indicators and 10 lagging indicators with 11 amazing dashboards and keeps all HSE statistics up to date
HSE Performance Monitoring Tool – Lite Version
This is the lite version of the SHEQXEL HSE Performance Monitoring Tool Manager and Officer Version for simplicity of data gathering and analysis based on 26 leading indicators and 12 lagging Indicators to generate HSE Performance Reports. It has 5 main features, i.e. The Source Data Sheet, HSE Statistics, HSE Report Template, Dashboard and, Various Reports (Pivot Tables and Charts). This strictly for those who want to keep things simple. Users can customize themselves by adding more KPIs or can simply request for a customization service for a quick fix.
Permit to Work and Audit Tracking Log
If you perform permit-to-work audits and you want to measure performance in terms of the level of compliance, SHEQXEL Permit to Work Tracking and Audit Log is the best tool for you. This tool is designed to help you to not only track your Permit to Work System but also ensure you effectively audit your PTW System, estimate levels of compliance for each audit performed, estimate the level of compliance for multiple audits on a single work permit and estimate the overall level of compliance for all work permits for a given period eg. a month. It is designed based on Nonconformance (NC) scores pre-defined in order of severity of the common findings from a lot of permits to work audits as pertains to various workplaces and industry experience. It categorizes levels of compliance into excellent, high, average, low, and poor based on the overall audit score.
Road Transport Safety Reporting Tool
SHEQXEL Road Transport Safety Reporting Tool is a SIMPLE excel tool to improve Road Transport Safety, Performance Monitoring, and Trend Analysis. It captures Key Performance Indicators from the Chartered Institute of Logistics and Transport (CILT) and Common KPIs from the International Association of Oil and Gas Producers (IOGP) Guidance Note on Land Transportation Safety.
Environmental Monitoring Tool
This tool is designed for users to build a database of environmental aspects, utility consumption (fuel, electricity, and water), environmental quality monitoring, and effluent analysis parameters. It allows tracking of waste based on 3 R’s ( Reduce, Reuse and Recycle ) before sending residual to landfill. It provides very good inputs for generating Annual Environmental Reports. This is best for Safety and Environmental Professionals who want a one-stop solution for managing environmental aspects of their operations.
HSE Observation Tracker
SHEQXEL Observation Tracker is the tool you need if you don’t have a system to drive your Behavior Based Safety (BBS) program in terms of recording and tracking your HSE Observation Cards, SHOC Cards, Action Cards, and Stop Cards. Why do you need this tool? If your BBS program is paper-based, you need a system to capture the details, follow up on what unsafe acts or conditions have been reported, know how long remedies have been pending, and make the effort to narrow the gap, since the longer it takes to resolve the simple things, the higher is the likelihood that they can escalate by domino effect and perfect storm to result in an accident. This tool also helps to recognize the employees who have contributed most to BBS program to maintain a safe workplace
PPE Monitoring Tool
If you have responsibility for managing Personal Protective Equipment(PPE) and you wish to maintain effective control of PPE, then this PPE Monitoring Tool is the right tool for you. This is a specialized tool for managing PPE as it is designed to monitor PPE stock position ”As You Go”, maintain PPE register for all employees to know who has received what and when, set and monitor reorder levels, and track PPE usage history for each employee to ensure 100% accountability to top management especially when required to explain how PPE have depleted or required to justify your next budget for PPE
ChemTool - Chemical Register
ChemTool is suitable for all organizations that store or handle chemicals at the workplace. This is designed to record all chemicals stored and used at the workplace and helps to improve Hazard Communication Program and COSHH controls. Firstly, you will have to record your workplace chemicals on a chemical register, update the register with SDS and keep a hard copy together with SDS at the central location to keep workers visiting the location informed. While completing the register, you will conduct a risk assessment using a 5X5 Risk Matrix to establish risk level for each chemical, identify the need for safe working procedures, or a full COSHH assessment based on the level of risk to ensure effective COSHH Controls. COSHH controls are the preventive barriers that prevent personal exposures to chemicals and the reactive barriers that mitigate the consequence of personal exposures if they occur. This tool has a Dangerous Good Table to help users to determine the need for placards, manifest, and fire protection systems, based on the hazard information gathered from the SDS.
ChemTool Plus - Chemical Register + Stock Monitoring
As an upgrade of the ChemTool, the ChemTool Plus in addition to the Chemical Register and Dangerous Goods Table features monitors the stock of chemicals stored and used at the workplace by providing the exact stock position “As You Go”. With this tool, users can set and monitor reorder levels and receive notifications which help to prevent stock-outs. A good feature is that you can record your physical counts and identify variances between physical stock and book stock. This tool gives all the graphical representations users need to send us reports on their chemical inventory. SHEQXEL ChemTool Plus is your tool if you need a full Chemical Inventory Management System for your company without losing sight of COSHH Controls for your chemicals.
Legislation Tracker
Are you tired of realizing that your regulatory permits, licenses, and certificates of compliance have long expired? Are you struggling to keep your regulatory permits and licenses up to date because of work overload? SHEQXEL Legislation Tracker keeps things simple for you by tracking all your regulatory permits with graphical displays. It keeps a log of regulatory permits, licenses, and certificates and tracks validity periods to ensure you have absolute control of your legal and regulatory permits by avoiding oversights, delayed permit renewals, and associated costs from expired permits. This tool gives the status of every regulatory permit with good signals of whether the permit is; valid if more than 45 days, expiring soon if less than 45 days or has expired after the last valid day.
Lifting Gear Register
Those in charge of lifting accessories are supposed to have absolute control of these delegate lifting appliances, ensure they are regularly inspected, certificates renewed and those not fit for purposes quarantined. This process must be streamlined by a lifting gear register. SHEQXEL is presents this lifting gear register in the most effective format for capturing details of lifting gears at your workplace and enables you to track their valid days until the next recertification. With graphical display and reminders of validity status, users can ensure absolute control overuse and comply with LOLER 98. It is important to monitor your lifting accessories and remove from service those which have failed inspection
Equipment Calibration Tracker
All measuring equipment must be calibrated to ensure they continue to produce valid results as intended. A calibration tracker supports this important quality requirement. SHEQXEL Equipment Calibration tracker enables users to keep a log of all measuring equipment that requires calibration, keep details of their calibration certificates and monitor their validity periods to ensure they continue to stay within valid calibration dates and produce valid intended results or are removed from service when they fail calibration test.
HSE Scoreboard
Why is SHEQXEL Scoreboard very important? It is an industry practice to establish milestones for HSE performance. Milestones can be set around leading and lagging indicators. Most companies set milestones around lagging indicators where they celebrate e.g. 1000 days free from incidents. If your focus is on lagging indicators as a measure of success achieved, this tool makes it much easier to track lagging indicators. Users can record their incident dates occurrences and track their incident-free days. This tool classifies days free from Lost Time Injury, Medical Treatment Case cases, Restricted Work Case and Fatality and their broad category of Total Recordable Case from other incidents such as First Aid, Property Damage, Contained Spill and External Spill. SHEQXEL Scoreboard helps users to keep a close eye on their excellent safe days towards their next safety milestone and celebration.
Permit to Work Tracking Log
Are you dealing with a large number of work permits and having trouble with managing them? Are you troubled with how to ensure an effective Permit to Work system because you cannot tell at any time which work works permit is active? SHEQXEL Permit to Work Tracking Log will enable you to log all your work permits on a simple spreadsheet for effective tracking purposes for you to ensure that validity periods for work permits do not expire without your knowledge. This tool incorporates conditional formatting to give a visual update of valid days left for each work permit. It also visually displays on graphs how many days the permit is valid or has expired to enable you to gain control over your Permit to Work System.
Safety Assurance KPI Template
Safety assurance is the systematic evaluation and ongoing monitoring of the safety management system to guarantee safety at the workplace. Safety Assurance activities include internal audits, external audits, workplace inspections, environmental inspections, chemical inspections, safety walkthroughs, hazard hunts among others. This template is designed to record counts of 10 assurance KPIs and their yearly targets to produce trends and progress towards targets. The template is an extract from the SHEQXEL HSE Performance Monitoring Tool which has over 40 proactive KPIs. As an extract, there is no effort required inputting data hence very useful for showing quick trends of the 10 assurance KPIs.
Fire Extinguisher Register
How well do you manage your fire extinguishers? SHEQXEL Fire Extinguisher register is the tool you need for managing your handheld fire extinguishers and to keep them suitable for use and valid within servicing dates. This comes with graphical displays to visually prompt users on how many valid days are left for extinguishers to expire or days extinguishers have expired. Users are also able to have an overview of the exact locations of extinguishers, types of fire extinguishers, and the sizes being used at their workplaces.
HSE Observation Trend Tool
If you need to quantitatively analyze your BBS trends with a simple spreadsheet, SHEQXEL Observation Trend Tool is the right tool for you. With this tool, you can quantitatively track your observations, establish the trends, whether poor housekeeping, people not following procedures, etc. to augment your safety programs with targeted interventions. This tool is built based on predefined categories common at most workplaces, such as poor housekeeping, not the following procedure, wrong tool for the job, PPE noncompliance, and Safety Violations.
Vehicle Driving Licence Tracker
If you have responsibility for fleets of vehicles and driver management, then you need a system for tracking vehicle driving licenses to ensure they are within valid statutory dates. SHEQXEL Vehicle Driving License Tracker is a simple tool transport managers can use for monitoring the validity of driving licenses of their mobile equipment operators as part of the system of maintaining safe workplace transport. This tracker helps users to demonstrate that they perform good assurance activity on driver competence.
Equipment Register
All organizations must have control over their work equipment. SHEQXEL makes this possible through its Equipment Register. This is a simple tool for keeping a database of all workplace equipment to ensure adequate control. It captures details like; the name of equipment; date of purchasing; date of putting into service; location physical condition; service provider’s name; contact number and details; frequency of maintenance; date of previous maintenance; date of next scheduled maintenance; with advance excel functions integrated to automate entries and to monitor maintenance schedules with graphical updates. Organizations must maintain an equipment register as a first step of implementing a robust quality management system for their equipment.
HSSE Action Plan
An HSE Action Plan is a document that outlines a set of goals, objectives, and targets and how they are going to be achieved within a given timeframe. The purpose of an HSE action plan is to set the road map for improving performance in the organization within a specified timeframe. This is normally developed following a workplace accident, past incident trends, audit findings, management reviews, client feedback, just to mention a few to determine the health and safety priorities in an organization. As per best practice, an HSE action plan must be developed at the beginning of every year in consultation with the key stakeholders such as top management, key process owners, and employees to set relevant goals, objectives, targets, and the actions which will be driven by the persons responsible to improve health and safety performance.
Control of Work KPI Trend Tool
Control of work against risks during work execution is critical to maintaining safe operations. KPIs for control of work include permit to work, task risk assessment, toolbox talk, after-action review, self-verification, or some form of audit that assesses how safe the job is being performed. SHEQXEL Control of Work KPI Trend Tool is a simple template designed for quick recording of the monthly number of permits issued, risk assessment, toolbox talks, permit to work audits, and lessons learned as important indicators for control of work at the workplace. Users can visualize the percentage of target achieved, variance from the previous month and, trends on a dynamic dashboard. This tool is an extract from the SHEQXEL Performance Monitoring Tool.
Document Control Register
Maintaining control of your management system documentation involves ensuring that only the current version of documents is used for work, identifying document owners to approve necessary revisions and retention of organizational knowledge from unnecessary deviations. Do you need a template to maintain and control your list of management system documents? Then this is probably the best document control register you will find on the web. SHEQXEL Document Control Register is a simple template for keeping a list of management system documents and assigning document owners for effective tracking of issued dates, revision dates, document version numbers, and days due or overdue for the next revision to ensure adequate control of documents as per the procedure.
HSE KPI Dashboard Template I
HSE key performance indicators are a set of activities performed to drive and measure the performance of the EHS management system. Key performance indicators can be categorized under lagging and leading indicators, where lagging indicators measure the failures of the management system hence suitable for measuring performance from the rearview mirror while leading indicators are forward-looking indicators used to measure the successes of the management system towards continual improvement. This HSE KPI Dashboard Template I is pre-built with a set of leading and lagging indicators ranging from internal audits, workplace inspections, environmental inspections, chemical inspections, safety observations, hazard hunts among others, but also offers an opportunity for users to also populate their key performance indicators
HSE KPI Dashboard Template II
The HSE KPI Dashboard Template II is pre-built with a set of lagging indicators with focus on injury to the body hence looks at various body parts for injuries and then injury frequency rates. The leading indicators comprise observations, unsafe acts, unsafe conditions, safety walkthroughs, safety inspections and, safety observations with their targets. The template also offers an opportunity for users to populate their key performance indicators.
HSE KPI Dashboard Template III
The HSE KPI Dashboard Template III is pre-built with a set of leading indicators such as permit to work, permit to work audit, risk assessment, and toolbox talks for ensuring control of work; observations, unsafe acts, stop the job, and management visits for improving behavior-based safety; and then internal audit, external audit, vendor verification and management review, including actions opened and closed for ensuring continual improvement. The template also offers an opportunity for users to populate their key performance indicators.
HSE KPI Dashboard Template III
The HSE KPI Dashboard Template III is pre-built with a set of leading indicators such as permit to work, permit to work audit, risk assessment, and toolbox talks for ensuring control of work; observations, unsafe acts, stop the job, and management visits for improving behavior-based safety; and then internal audit, external audit, vendor verification and management review, including actions opened and closed for ensuring continual improvement. The template also offers an opportunity for users to populate their key performance indicators.
HSE KPI Dashboard Template IV
The HSE KPI Dashboard Template IV is part of the series of templates for measuring HSE KPIs available for free download. This tool is designed to track incident rates, incident frequency by job positions, and incident by gender. It also offers an opportunity for users to populate their key performance indicators.
Risk and Opportunity Register
Identification of risks and opportunities is important in understanding the context in which your company operates. Do you need a simple template to identify and evaluate the risks and opportunities related to your business? Then this is probably the best risk and opportunity register you will find on the web. SHEQXEL Risk & Opportunity Register is a unique tool for identifying and recording the various types of risks facing a business and their associated opportunities as per the context of the organization with the overall goal to effectively manage, treat those risks and take advantage of the opportunities.
Aspect Identification Register
Determining the environmental aspect of your operations, their potential impact on the environment, and their legal implication is part of understanding the context in which your organization operates. Your organize must assert control over its emissions, wastes, and byproducts that can result in legal actions. SHEQXEL Aspect Identification Register is a unique tool for identifying and recording the environmental aspects of business activities within the context of the organization for effective management and treatment of their impacts.
Emergency Evacuation Plan
Are you looking for how to design an emergency evacuation plan for your organization? You don’t need any complex software to design this. Microsoft Excel makes it very easy to do. SHEQXEL Emergency Evacuation Plan is a simple template for designing emergency evacuation plans using Microsoft excel as a quick and easy approach to design workplace layout and show locations of exit routes, exit points, fire call points, fire extinguishers, and the muster point.
Employee Training Log
Do you need a simple template to log training carried out for your employees? In addition to training records such as copies of training certificates, and training attendance sheet, a training log can be utilized to demonstrate evidence of training carried out. SHEQXEL Employee Training Log is a simple template for recording training carried out, together with the number of participants, training hours used, and training cost incurred to establish trends for reporting purposes.
Qualitative Workplace Assessment Tool
Workplace assessment (WPA) is the process of evaluating workers’ exposure to physical, chemical, ergonomic, and psychosocial hazards, based on a questionnaire that solicits employee responses to estimate an overall score indicative of employee comfort at the workplace or objective criteria that is based on a quantitative method for monitoring ambient temperature, the intensity of light, quality of air, level of airborne contaminant against their Workplace Exposure Limits (WEL), noise level and extent of exposure to vibration at the workplace. WPA can be both quantitative and qualitative assessment. SHEQXEL Qualitative Workplace Assessment Tool is a simple template for qualitatively conducting surveys on employees about their exposure to workplace hazards or risks of accidents such as physical hazards, chemicals hazards, ergonomic hazards, psychosocial hazards, and others that affect their welfare, health, and wellbeing at work to initiate improvement actions.
Customer Satisfaction Survey Tool
Customer satisfaction is an important quality indicator for determining the quality of your service delivery. Do you need a simple template to conduct your customer satisfaction surveys? Then this is probably the best customer satisfaction survey tool you will find on the web. SHEQXEL Customer Satisfaction Survey Tool is a simple template for conducting satisfaction surveys on customers to gather feedback on the quality of service performance of an organization.
Ergonomic Self Assessment Tool
Do you need a simple template for conducting workstation ergonomic assessment to determine employee comfort as regards their workstation and other elements of work? Then this is probably the best ergonomic self-assessment tool you will find on the web. This Ergonomic Self Assessment Tool is a simple template for conducting an ergonomic self-assessment to gather feedback on the comfortability of workstations to improve employee health and wellbeing.
Training Evaluation Tool
After carrying out your training, you need to assess the effectiveness of the training through post-training evaluation, where workers made to provide feedback on the curriculum, the performance of the instructor, the method of training delivery, and their overall impression of the training to determine the quality of the training hence the training performance. SHEQXEL Training Evaluation Tool is a simple template for conducting training evaluations by employees to gather feedback on the quality of the training delivered for training improvement.
Drill Evaluation Tool
Do you need a simple template for conducting drill evaluation to determine the performance of fire drills carried out? Then this is probably the best drill evaluation tool you will find on the web. SHEQXEL Drill Evaluation Tool is a simple template for evaluating fire emergency drills carried out to gather feedback on the quality of the drill for process improvement.
Master Qualitative Workplace Assessment Log
This is the master version of SHEQXEL Qualitative Workplace Assessment Tool designed for logging multiple surveys on employees about their exposure to workplace hazards such as physical conditions, chemicals hazards, ergonomic hazards, psychosocial hazards, and others that affect their welfare, health, and wellbeing at work to initiate improvement actions. The master version will help you to keep a master database of scores whiles workers use the Qualitative Workplace Assessment Tool to populate individual responses to a set of questions to generate scores which can be collated on a separate database. Both tools will help you to keep documentary evidence and demonstrate how your organization measures workplace comfort as a safety KPI.
Master Customer Satisfaction Survey Log
This is the master version of SHEQXEL Customer Satisfaction Survey Tool designed for logging scores from multiple customer satisfaction surveys to estimate overall customer satisfaction to improve the quality of service delivery and performance of an organization. The master version will help you to keep a master database of scores whiles customers use the Customer Satisfaction Survey Tool to populate individual responses to a set of questions to generate scores which can be collated on a separate database. Both tools will help you to keep documentary evidence and demonstrate how your organization measures customer satisfaction as a quality KPI.
Master Ergonomic Self Assessment Log
This is the master version of SHEQXEL Ergonomic Self-Assessment Tool designed for logging scores from multiple ergonomic self assessments to estimate the overall score of employees comfort as regards their workstation and other elements of work. The master version will help you to keep a master database of scores whiles workers self assess their own workstation comfort by using the Ergonomic Self- Assessment Tool to respond to a set of questions to generate scores which can be collated on a separate database. Both tools will help you to keep documentary evidence and demonstrate how your organization measures workstation comfort as a safety KPI.
Master Training Evaluation Log
This is the master version of SHEQXEL Training Evaluation Tool designed for logging multiple evaluations and reporting overall feedback on the quality of training delivery for the purpose of training improvement of an entire organization. The master version will help you to keep a master database of scores whiles workers provide their own feedback on training using the Training Evaluation Tool to generate scores which can be collated on a separate database. Both tools will help you to keep documentary evidence and demonstrate how your organization evaluate training to measure training performance as a safety KPI
Master Drill Evaluation Log
This is the master version of SHEQXEL Drill Evaluation Tool designed for logging scores from multiple fire evacuation drills to estimate overall score across an organization as pertaining to the various elements of an effective fire evacuation drill. The master version will help you to keep a master database of scores whiles using the Drill Evaluation Tool to generate scores specific to locations which can be collated on a separate database. Both tools will help you to keep documentary evidence and demonstrate how your organization evaluate fire drills to measure emergency preparedness and response or fire drill as a safety KPI.
Stakeholder Engagement Tool
This is a simple template for assessing EHS stakeholder’s dispositions; developing stakeholder engagement plan; and logging meetings with stakeholders to demonstrate how an organization is engaging with its stakeholders to meet their quality, health, safety and environmental needs.
Man-hours Milestone Tracker
Most companies set milestones around lagging indicators where they celebrate e.g 1000 days free from incidents or safe man-hours hitting a set target without an LTI or recordable incident e.g. 1,000,000 man-hours without an LTI. If your focus is on the latter as a measure of success achieved, then this tool makes it much easier to track such such milestones. Users can record their man-hours and incidents to track set milestones.
The tool would automatically reset man-hours to zero if a recordable incident is recorded. Users can keep a close eye on their safe man-hours towards the next safety milestone and celebration.
The tool comes with a dashboard to show a visual summary of safe man-hours compared against three (3) set of milestones for every incident that occurs, with the goal of hitting the three (3) milestones overtime if no incident is recorded. This tool can be simplified for one company or extended for more contractors to track man-hours and milestones achieved by all for HSE celebration and awards
Employee Performance Appraisal Tool
This is a simple template for conducting appraisal of employee performance based on the KPIs set by their superiors to ascertain an employee’s technical and behavioral competence for the purpose of competence development to improve health and safety at the workplace. The template has the employee appraisal form, appraisal summary report, dashboard and action plan for driving improvement actions on employees. The template will help users to fulfill the CHECK and ACT aspect of the deming cycle for employee recruitment and selection; and employee competency and training processes to ensure employee competence is continually improved for an effective health, safety, environment and quality management system.
Master Employee Performance Appraisal Log
This is the master version of SHEQXEL Employee Performance Appraisal Tool designed for logging the performance scores from multiple employee appraisal to estimate an overall performance of employees to improve the quality of human resource within a department and the organization at large. The master version will help you to keep a master database of scores whiles employees use the Employee Performance Appraisal Tool to populate individual responses to a set of KPIs to generate scores which can be collated on a separate database. Both tools will help you to keep documentary evidence and demonstrate how your organization measures employee performance as an important safety and quality KPI.
Health and Safety Gap Analysis Tool
This is a template with precise set of questions on the relevant management system standard criteria on policy and organization, health and safety training, risk assessment, monitoring, work equipment, accident reporting, fire and emergency, contractor control, site inspection, occupational health, and claim defensibility to identify gaps in an existing Health and Safety Management System. The tool comes with gap analysis checklist, the scoring criteria, gap analysis summary report, dashboard with relevant report on the gap analysis result. The template will help users to review and analyze the current state of a health and safety management system against the standard criteria to implement improvement actions needed for an adequate management system.
ISO 45001 Gap Analysis Tool
This is a template with precise set of questions on the relevant clauses and sub-clauses of the ISO 45001 standard to identify gaps in an existing Occupational Health and Safety Management System. The tool comes with gap analysis checklist, the scoring criteria, gap analysis summary report, dashboard with relevant report on the gap analysis result. The template will help users to review and analyze the current state of a health and safety management system against the ISO 45001 standard for improvement actions needed for meet the requirements of the standard.
ISO 9001 Gap Analysis Tool
This is a template with precise set of questions on the relevant clauses and sub-clauses of the ISO 9001 standard to identify gaps in an existing Quality Management System. The tool comes with gap analysis checklist, the scoring criteria, gap analysis summary report, dashboard with relevant report on the gap analysis result. The template will help users to review and analyze the current state of a quality management system against the ISO 9001 standard for improvement actions needed for meet the requirements of the standard.
ISO 14001 Gap Analysis Tool
This is a template with precise set of questions on the relevant clauses and sub-clauses of the ISO 14001 standard to identify gaps in an existing Environmental Management System. The tool comes with gap analysis checklist, the scoring criteria, gap analysis summary report, dashboard with relevant report on the gap analysis result. The template will help users to review and analyze the current state of an environmental management system against the ISO 14001 standard for improvement actions needed for meet the requirements of the standard.